Did you know that over 94,000 projects have already been planned with Vanillaplan?
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Without AIWith AI
18 features
Scheduling
Easily assign staff and equipment to projects using drag and drop. With specialised views, filtering options and a clear overview of your resource usage.
Absence Plan
Holidays, illness, training and more are centrally displayed using colour-coded symbols. With conflict checks to prevent double bookings and easy scheduling of recurring absences such as part-time work.
Unlimited users
We want your entire team to be able to plan together in Vanillaplan. That's why we have no user limits — at no extra cost.
Unlimited inventory
Record as many vehicles, tools and machines in Vanillaplan as you like — no limits here.
Filtering by temporary employees
Selectively show or hide temporary workers — saves time and keeps the overview clear.
Project documentation
Files such as photos, documents, and more can be stored within projects. These are visible in both the mobile app and the web version.
Capacity Plan
Your operational workload always at a glance: spot early whether individual departments or the entire business are over- or underloaded. Vanillaplan calculates staffing requirements automatically per week and project — for forward-looking planning.
Resource Allocation Temporary Workers
Record the actual employment period of temporary workers — so external staff are only included in capacity and scheduling during their effective assignment period.
Holiday tracking
Employees request time off directly in Vanillaplan — and once approved, the holidays automatically appear in resource planning. Full transparency without double-handling.
Filter Profiles
Save frequently used filter settings as personal or shared profiles. One click takes you to your preset view.
Project status
Created, approved, started and more — the colour-coded status display shows you at a glance where your projects and individual project phases stand. Overview in one look.
Schedule-based capacity model
Capacity planning workloads are automatically derived from your scheduling. This keeps your capacity plan in sync with the actual schedule at all times and adjusts automatically whenever assignments change — no manual updates needed.
guest login
With the guest login, you give external parties — clients, architects, subcontractors or suppliers — targeted access to selected projects, with exactly the scope they need. For optimal collaboration without exposing internal data.
Export calendar data (.ics)
Easily sync your staff schedules from Vanillaplan with your own calendar. This way, clients and partners can always see your availability. You can also share a link with your employees.
Display board
The display board is the central information point for your employees. It shows all relevant project information for the current day or the entire week — and can be filtered individually per department.
Superuser (login to multiple accounts) (not included)
Multiple Vanillaplan users within your company, across corporate groups and locations? The Superuser can log in to all accounts and gains central oversight and control.
Manufacturing (not included)
Plan orders along machines and workstations: machine utilisation always at a glance, including shift operations. Thanks to seamless, dynamic scheduling, production runs continuously while the project duration adjusts automatically to the number of assigned workers.
Team Scheduling (not included)
Schedule employees directly into predefined teams. Established groups can be assigned faster, and recurring deployments are created with just a few clicks.
Personal onboarding
It's important to us to show you personally how Vanillaplan works. Online or on site.
Support: email, phone, remote maintenance
Support is included with us — and we're happy to help you any time. Feel free to reach out.
2 GB storage for file attachments
You can attach PDF, image and Office files in the web version as well as in the mobile app — staying up to date between the office and the construction site. You have 2 GB of storage available.
For recording working hours, expenses, materials and much more in a web and a mobile version. With versatile features for working time control.
Your employees see all attached PDF, image and Office files directly in our mobile app
Your employees upload photos, scans and documents – and you stay in the picture about what is happening on the construction site
Especially for floating staff, the job sites are linked to Google Maps and shown as a route, including the current traffic situation
On top of that, there's our vCard, which lets you exchange contact details in seconds
Time and service recording
Employees always have their assignments with them and benefit from practical features such as attachments, scans, route planning and much more.
Your data is already waiting for you in the time recording – ready to be confirmed or adjusted in just a few clicks
In addition to working hours, you can enter absences, travel, expenses, materials and reports
A summary of the whole team's workload per day and per week is clearly visible
Many at once: you can check the entries of several employees at the same time and adjust them directly
Generic interface platform
With Vanillaplan Fair, your master data is transferred automatically from any IT system.
You enter your master data only in the ERP system – no duplicate entries, no extra work, no errors!
You do the scheduling in Vanillaplan – Vanillaplan Fair handles everything else automatically for you.
Our interface platform works with on-premise systems as well as cloud software.
The software is developed in Basel and the data is hosted in a data centre in Zurich
Summary
Your price
Business
per managed employee/month
× 10 employees
Your price
per year
All prices for annual payment (excl. VAT)
Business
Your price per year
Resource Planning
Economy
Professional
Business
Enterprise
Scheduling
Easily assign staff and equipment to projects using drag and drop. With specialised views, filtering options and a clear overview of your resource usage.
Absence Plan
Holidays, illness, training and more are centrally displayed using colour-coded symbols. With conflict checks to prevent double bookings and easy scheduling of recurring absences such as part-time work.
Unlimited users
We want your entire team to be able to plan together in Vanillaplan. That's why we have no user limits — at no extra cost.
Unlimited inventory
Record as many vehicles, tools and machines in Vanillaplan as you like — no limits here.
Filtering by temporary employees
Selectively show or hide temporary workers — saves time and keeps the overview clear.
Project documentation
Files such as photos, documents, and more can be stored within projects. These are visible in both the mobile app and the web version.
Capacity Plan
Your operational workload always at a glance: spot early whether individual departments or the entire business are over- or underloaded. Vanillaplan calculates staffing requirements automatically per week and project — for forward-looking planning.
Resource Allocation Temporary Workers
Record the actual employment period of temporary workers — so external staff are only included in capacity and scheduling during their effective assignment period.
Holiday tracking
Employees request time off directly in Vanillaplan — and once approved, the holidays automatically appear in resource planning. Full transparency without double-handling.
Filter Profiles
Save frequently used filter settings as personal or shared profiles. One click takes you to your preset view.
Project status
Created, approved, started and more — the colour-coded status display shows you at a glance where your projects and individual project phases stand. Overview in one look.
Schedule-based capacity model
Capacity planning workloads are automatically derived from your scheduling. This keeps your capacity plan in sync with the actual schedule at all times and adjusts automatically whenever assignments change — no manual updates needed.
guest login
With the guest login, you give external parties — clients, architects, subcontractors or suppliers — targeted access to selected projects, with exactly the scope they need. For optimal collaboration without exposing internal data.
Export calendar data (.ics)
Easily sync your staff schedules from Vanillaplan with your own calendar. This way, clients and partners can always see your availability. You can also share a link with your employees.
Display board
The display board is the central information point for your employees. It shows all relevant project information for the current day or the entire week — and can be filtered individually per department.
Superuser (login to multiple accounts)
Multiple Vanillaplan users within your company, across corporate groups and locations? The Superuser can log in to all accounts and gains central oversight and control.
Manufacturing
Plan orders along machines and workstations: machine utilisation always at a glance, including shift operations. Thanks to seamless, dynamic scheduling, production runs continuously while the project duration adjusts automatically to the number of assigned workers.
Team Scheduling
Schedule employees directly into predefined teams. Established groups can be assigned faster, and recurring deployments are created with just a few clicks.
Personal onboarding
It's important to us to show you personally how Vanillaplan works. Online or on site.
Support: email, phone, remote maintenance
Support is included with us — and we're happy to help you any time. Feel free to reach out.
2 GB storage for file attachments
You can attach PDF, image and Office files in the web version as well as in the mobile app — staying up to date between the office and the construction site. You have 2 GB of storage available.
Easily assign staff and equipment to projects using drag and drop. With specialised views, filtering options and a clear overview of your resource usage.
Absence Plan
Holidays, illness, training and more are centrally displayed using colour-coded symbols. With conflict checks to prevent double bookings and easy scheduling of recurring absences such as part-time work.
Unlimited users
We want your entire team to be able to plan together in Vanillaplan. That's why we have no user limits — at no extra cost.
Unlimited inventory
Record as many vehicles, tools and machines in Vanillaplan as you like — no limits here.
Filtering by temporary employees
Selectively show or hide temporary workers — saves time and keeps the overview clear.
Project documentation
Files such as photos, documents, and more can be stored within projects. These are visible in both the mobile app and the web version.
Personal onboarding
It's important to us to show you personally how Vanillaplan works. Online or on site.
Support: email, phone, remote maintenance
Support is included with us — and we're happy to help you any time. Feel free to reach out.
2 GB storage for file attachments
You can attach PDF, image and Office files in the web version as well as in the mobile app — staying up to date between the office and the construction site. You have 2 GB of storage available.
Easily assign staff and equipment to projects using drag and drop. With specialised views, filtering options and a clear overview of your resource usage.
Absence Plan
Holidays, illness, training and more are centrally displayed using colour-coded symbols. With conflict checks to prevent double bookings and easy scheduling of recurring absences such as part-time work.
Unlimited users
We want your entire team to be able to plan together in Vanillaplan. That's why we have no user limits — at no extra cost.
Unlimited inventory
Record as many vehicles, tools and machines in Vanillaplan as you like — no limits here.
Filtering by temporary employees
Selectively show or hide temporary workers — saves time and keeps the overview clear.
Project documentation
Files such as photos, documents, and more can be stored within projects. These are visible in both the mobile app and the web version.
Capacity Plan
Your operational workload always at a glance: spot early whether individual departments or the entire business are over- or underloaded. Vanillaplan calculates staffing requirements automatically per week and project — for forward-looking planning.
Resource Allocation Temporary Workers
Record the actual employment period of temporary workers — so external staff are only included in capacity and scheduling during their effective assignment period.
Personal onboarding
It's important to us to show you personally how Vanillaplan works. Online or on site.
Support: email, phone, remote maintenance
Support is included with us — and we're happy to help you any time. Feel free to reach out.
2 GB storage for file attachments
You can attach PDF, image and Office files in the web version as well as in the mobile app — staying up to date between the office and the construction site. You have 2 GB of storage available.
Easily assign staff and equipment to projects using drag and drop. With specialised views, filtering options and a clear overview of your resource usage.
Absence Plan
Holidays, illness, training and more are centrally displayed using colour-coded symbols. With conflict checks to prevent double bookings and easy scheduling of recurring absences such as part-time work.
Unlimited users
We want your entire team to be able to plan together in Vanillaplan. That's why we have no user limits — at no extra cost.
Unlimited inventory
Record as many vehicles, tools and machines in Vanillaplan as you like — no limits here.
Filtering by temporary employees
Selectively show or hide temporary workers — saves time and keeps the overview clear.
Project documentation
Files such as photos, documents, and more can be stored within projects. These are visible in both the mobile app and the web version.
Capacity Plan
Your operational workload always at a glance: spot early whether individual departments or the entire business are over- or underloaded. Vanillaplan calculates staffing requirements automatically per week and project — for forward-looking planning.
Resource Allocation Temporary Workers
Record the actual employment period of temporary workers — so external staff are only included in capacity and scheduling during their effective assignment period.
Holiday tracking
Employees request time off directly in Vanillaplan — and once approved, the holidays automatically appear in resource planning. Full transparency without double-handling.
Filter Profiles
Save frequently used filter settings as personal or shared profiles. One click takes you to your preset view.
Project status
Created, approved, started and more — the colour-coded status display shows you at a glance where your projects and individual project phases stand. Overview in one look.
Schedule-based capacity model
Capacity planning workloads are automatically derived from your scheduling. This keeps your capacity plan in sync with the actual schedule at all times and adjusts automatically whenever assignments change — no manual updates needed.
guest login
With the guest login, you give external parties — clients, architects, subcontractors or suppliers — targeted access to selected projects, with exactly the scope they need. For optimal collaboration without exposing internal data.
Export calendar data (.ics)
Easily sync your staff schedules from Vanillaplan with your own calendar. This way, clients and partners can always see your availability. You can also share a link with your employees.
Display board
The display board is the central information point for your employees. It shows all relevant project information for the current day or the entire week — and can be filtered individually per department.
Personal onboarding
It's important to us to show you personally how Vanillaplan works. Online or on site.
Support: email, phone, remote maintenance
Support is included with us — and we're happy to help you any time. Feel free to reach out.
2 GB storage for file attachments
You can attach PDF, image and Office files in the web version as well as in the mobile app — staying up to date between the office and the construction site. You have 2 GB of storage available.
Easily assign staff and equipment to projects using drag and drop. With specialised views, filtering options and a clear overview of your resource usage.
Absence Plan
Holidays, illness, training and more are centrally displayed using colour-coded symbols. With conflict checks to prevent double bookings and easy scheduling of recurring absences such as part-time work.
Unlimited users
We want your entire team to be able to plan together in Vanillaplan. That's why we have no user limits — at no extra cost.
Unlimited inventory
Record as many vehicles, tools and machines in Vanillaplan as you like — no limits here.
Filtering by temporary employees
Selectively show or hide temporary workers — saves time and keeps the overview clear.
Project documentation
Files such as photos, documents, and more can be stored within projects. These are visible in both the mobile app and the web version.
Capacity Plan
Your operational workload always at a glance: spot early whether individual departments or the entire business are over- or underloaded. Vanillaplan calculates staffing requirements automatically per week and project — for forward-looking planning.
Resource Allocation Temporary Workers
Record the actual employment period of temporary workers — so external staff are only included in capacity and scheduling during their effective assignment period.
Holiday tracking
Employees request time off directly in Vanillaplan — and once approved, the holidays automatically appear in resource planning. Full transparency without double-handling.
Filter Profiles
Save frequently used filter settings as personal or shared profiles. One click takes you to your preset view.
Project status
Created, approved, started and more — the colour-coded status display shows you at a glance where your projects and individual project phases stand. Overview in one look.
Schedule-based capacity model
Capacity planning workloads are automatically derived from your scheduling. This keeps your capacity plan in sync with the actual schedule at all times and adjusts automatically whenever assignments change — no manual updates needed.
guest login
With the guest login, you give external parties — clients, architects, subcontractors or suppliers — targeted access to selected projects, with exactly the scope they need. For optimal collaboration without exposing internal data.
Export calendar data (.ics)
Easily sync your staff schedules from Vanillaplan with your own calendar. This way, clients and partners can always see your availability. You can also share a link with your employees.
Display board
The display board is the central information point for your employees. It shows all relevant project information for the current day or the entire week — and can be filtered individually per department.
Superuser (login to multiple accounts)
Multiple Vanillaplan users within your company, across corporate groups and locations? The Superuser can log in to all accounts and gains central oversight and control.
Manufacturing
Plan orders along machines and workstations: machine utilisation always at a glance, including shift operations. Thanks to seamless, dynamic scheduling, production runs continuously while the project duration adjusts automatically to the number of assigned workers.
Team Scheduling
Schedule employees directly into predefined teams. Established groups can be assigned faster, and recurring deployments are created with just a few clicks.
Personal onboarding
It's important to us to show you personally how Vanillaplan works. Online or on site.
Support: email, phone, remote maintenance
Support is included with us — and we're happy to help you any time. Feel free to reach out.
2 GB storage for file attachments
You can attach PDF, image and Office files in the web version as well as in the mobile app — staying up to date between the office and the construction site. You have 2 GB of storage available.
Additional 100 GB storage: 10 Euro per month
Timesheet
Economy
Professional
Business
Enterprise
Manual time recording
Your team records working hours quickly and easily — with the start-stop function in the mobile app.
Automatic data transfer from the schedule
Assignment data from resource planning is automatically transferred to time recording. Your employees confirm it with a single click — done!
Record absences
In addition to working hours, your employees also document absences directly in Vanillaplan Time — for complete time records without gaps.
Monthly reports
Download clear weekly and monthly reports in PDF format — with all time entries, services, and your employees' hour and holiday balances.
Multilingual app
The mobile app is available in German, English, French, Italian, Spanish, Polish and Portuguese — ideal for multilingual teams.
.csv export
Export time entries and services as a CSV file and process them easily in Excel — for payroll accounting, for example.
Record expenses
In addition to working hours, your team also enters expenses in Vanillaplan — everything centrally in one place. With the scan function, expense receipts can be attached as well.
Record travel times
Travel times to the place of work can be documented separately — for transparent recording of the entire working time.
Record activities
Define frequently recurring tasks in your business as activities. Your employees assign their hours to these activities — giving you more control over how many hours go into individual jobs.
Record materials
Store your material catalogue in Vanillaplan once — list import is also possible. Your employees record the materials used, including prices, directly on the project — keeping material consumption traceable at all times.
Arbeitszeitmodelle
Eine Arbeitszeit
Wochentag/Freitag
Schichtenpläne
Record reports
Your employees document the progress of their work directly in time recording. When approving or analysing entries, you see at a glance how far individual projects have progressed.
Automatic transfer of travel times and expenses
No need to re-enter travel times and expenses with every time entry: store them once on the project — and they are automatically transferred to the time records of the employees concerned. Individual travel time models can be taken into account.
Approve time and service entries
Review and approve your team's entries in a central weekly overview. Alternatively, you can record times and services for your employees yourself. Both work for multiple employees and days at once — including filtering by department and a summary of all your team's entries.
2 GB storage for file attachments
You can attach PDF, image and Office files in the web version as well as in the mobile app — staying up to date between the office and the construction site. You have 2 GB of storage available, extendable with 100 GB packages.
Interface (optional)
Automatic transfer of data to systems such as DATEV, Abacus and other solutions. This function can optionally be added for a surcharge.
Thanks to our generic integration platform “Vanillaplan Fair”, a connection to almost any system is possible — whether it runs locally (on-premises) or in the cloud. Contact us for feasibility and further information.
Your team records working hours quickly and easily — with the start-stop function in the mobile app.
Automatic data transfer from the schedule
Assignment data from resource planning is automatically transferred to time recording. Your employees confirm it with a single click — done!
Record absences
In addition to working hours, your employees also document absences directly in Vanillaplan Time — for complete time records without gaps.
Monthly reports
Download clear weekly and monthly reports in PDF format — with all time entries, services, and your employees' hour and holiday balances.
Multilingual app
The mobile app is available in German, English, French, Italian, Spanish, Polish and Portuguese — ideal for multilingual teams.
.csv export
Export time entries and services as a CSV file and process them easily in Excel — for payroll accounting, for example.
Eine Arbeitszeit
Arbeitszeitmodelle
2 GB storage for file attachments
You can attach PDF, image and Office files in the web version as well as in the mobile app — staying up to date between the office and the construction site. You have 2 GB of storage available, extendable with 100 GB packages.
Interface (optional)
Automatic transfer of data to systems such as DATEV, Abacus and other solutions. This function can optionally be added for a surcharge.
Thanks to our generic integration platform “Vanillaplan Fair”, a connection to almost any system is possible — whether it runs locally (on-premises) or in the cloud. Contact us for feasibility and further information.
Your team records working hours quickly and easily — with the start-stop function in the mobile app.
Automatic data transfer from the schedule
Assignment data from resource planning is automatically transferred to time recording. Your employees confirm it with a single click — done!
Record absences
In addition to working hours, your employees also document absences directly in Vanillaplan Time — for complete time records without gaps.
Monthly reports
Download clear weekly and monthly reports in PDF format — with all time entries, services, and your employees' hour and holiday balances.
Multilingual app
The mobile app is available in German, English, French, Italian, Spanish, Polish and Portuguese — ideal for multilingual teams.
.csv export
Export time entries and services as a CSV file and process them easily in Excel — for payroll accounting, for example.
Record expenses
In addition to working hours, your team also enters expenses in Vanillaplan — everything centrally in one place. With the scan function, expense receipts can be attached as well.
Record travel times
Travel times to the place of work can be documented separately — for transparent recording of the entire working time.
Wochentag/Freitag
Arbeitszeitmodelle
2 GB storage for file attachments
You can attach PDF, image and Office files in the web version as well as in the mobile app — staying up to date between the office and the construction site. You have 2 GB of storage available, extendable with 100 GB packages.
Interface (optional)
Automatic transfer of data to systems such as DATEV, Abacus and other solutions. This function can optionally be added for a surcharge.
Thanks to our generic integration platform “Vanillaplan Fair”, a connection to almost any system is possible — whether it runs locally (on-premises) or in the cloud. Contact us for feasibility and further information.
Your team records working hours quickly and easily — with the start-stop function in the mobile app.
Automatic data transfer from the schedule
Assignment data from resource planning is automatically transferred to time recording. Your employees confirm it with a single click — done!
Record absences
In addition to working hours, your employees also document absences directly in Vanillaplan Time — for complete time records without gaps.
Monthly reports
Download clear weekly and monthly reports in PDF format — with all time entries, services, and your employees' hour and holiday balances.
Multilingual app
The mobile app is available in German, English, French, Italian, Spanish, Polish and Portuguese — ideal for multilingual teams.
.csv export
Export time entries and services as a CSV file and process them easily in Excel — for payroll accounting, for example.
Record expenses
In addition to working hours, your team also enters expenses in Vanillaplan — everything centrally in one place. With the scan function, expense receipts can be attached as well.
Record travel times
Travel times to the place of work can be documented separately — for transparent recording of the entire working time.
Record activities
Define frequently recurring tasks in your business as activities. Your employees assign their hours to these activities — giving you more control over how many hours go into individual jobs.
Record materials
Store your material catalogue in Vanillaplan once — list import is also possible. Your employees record the materials used, including prices, directly on the project — keeping material consumption traceable at all times.
Arbeitszeitmodelle
Record reports
Your employees document the progress of their work directly in time recording. When approving or analysing entries, you see at a glance how far individual projects have progressed.
Automatic transfer of travel times and expenses
No need to re-enter travel times and expenses with every time entry: store them once on the project — and they are automatically transferred to the time records of the employees concerned. Individual travel time models can be taken into account.
Approve time and service entries
Review and approve your team's entries in a central weekly overview. Alternatively, you can record times and services for your employees yourself. Both work for multiple employees and days at once — including filtering by department and a summary of all your team's entries.
2 GB storage for file attachments
You can attach PDF, image and Office files in the web version as well as in the mobile app — staying up to date between the office and the construction site. You have 2 GB of storage available, extendable with 100 GB packages.
Interface (optional)
Automatic transfer of data to systems such as DATEV, Abacus and other solutions. This function can optionally be added for a surcharge.
Thanks to our generic integration platform “Vanillaplan Fair”, a connection to almost any system is possible — whether it runs locally (on-premises) or in the cloud. Contact us for feasibility and further information.
